Staff form check list

YMCA Camp Arbutus Hayo-Went-Ha
EMPLOYEE PERSONNEL FILE CHECKLIST

Please forward the following to me before you arrive at camp - or before May 17th:
Go to http://www.hayowentha.organd under the “summer camp” drop down menu is a folder titled job postings and forms for 2010 summer staff. This is where you will find all the required staff forms.

( ) Signed staff contract. (coming to you in the mail)

( ) Read the Staff Code of Conduct - found on the web site and also coming with your contract – print it, read it and keep a copy for your files. This document is part of the contract.

( ) Signed Health form – there are two parts to this requirement. The first is an information page and the second page is a written verification form stating that a licensed medical personnel has signed your form stating you have had a health examination with in the past 24 months. You may copy and attach a prior physical if it was preformed in the last 24 months. (Both forms can be found on the web site.) International staff need only the form provided by either CA or CCUSA. All ICCP applicants must use the two part form as described above.

( ) Payroll withholding form W-4 (Not applicable for international staff)
• Federal
• State

( ) Employee Eligibility Verification Form I-9 (For all first year staff only) – For all international staff please include a copy of your valid work visa page of your passport. American staff need to send in a copy of your Passport OR Drivers License AND Social Security Card OR Drivers License AND Birth Certificate.

( ) Direct deposit authorization form - Complete if you would like to have your pay check deposited into an already existing USA bank account. International staff can complete this form once we have opened a US bank account and I will help you do that once here.

( ) Driving forms - For staff who are 20 years and older who hold a valid drivers license. Some international staff may be able to drive on occasion and should come with an international driver’s license if you would like to be considered.

( ) Request for Central Registry Clearance – for all USA staff 21 years or older - please make a photocopy of you driver’s license and attach it to the form. This is a once in a lifetime form - so if you completed this form last year do not do it again this year.

( ) Travel details and t-shirt size - You can email this information to me if you have not already added it to the google doc.