Arrival information

Name arrival date details
Sarah Gnieslaw- Australia April - here
Cassie McLean- Cranbourne, Australia - here

Bec Pearce - Upwey, Australia - here
Christie Logan- Australia - here
Laura Wenckowski- Australia - here
Lauren Richards- Australia - here

Emma Ward- England - here
Katharina Abraham- Ebriechsdorf, Austria - here

Masha Silko - Kiev, Ukraine - here

Andrea Marino- Bloomsburg, Pennsylvania - here
Sarah Marino- Orwigsburg, Pennsylvania - here
Rebecca Wissman- Oxford, Michigan - here

Victoria Carver- England - here
Victoria Stafford - England - here

Eliza Buckley- Geelong, Australia - here
Shantell Clark - Jamaica - here

Anna Frick - Traverse City, Michigan - here
Anna Jarvis - Essex, England - here
Chelsea Blaine - Columbus, Ohio - here
Liz Cleary - East Lansing, Michigan - here

Kaleryna Plyutenko - Ukraine - here
Yulia Hacatyrova - Mykolaiv, Ukraine - here

Clare Algozin - Owosso, Michigan - here

Megan Watkiss - Herts, England - May 30
Nicole Govan- Essendon, Australia - May 30th
Amy Mckechnie- Australia May 31st

Jay Imberg- England June 1st UA949 @3.19pm

Anja Ivanovic- Australia June 2nd AA4327 @ 8.15PM
Sally Lugg- Australia June 2nd DL4129 @ 9.30pm

Emily Shanblatt- East Lansing, Michigan June 3 or 4 car
Katie Grimm- East Lansing, Michigan June 3 or 4 car
Becca Rawlinson- England June 3rd UA5720 @ 7.40pm

Amelia Rode - Berryville, Virginia June 4th car
Caroline Stephens- Louisville, Kentucky June 4th car
Courtney Baxter- Cincinnati, Ohio June 4th car
Haley Ireland- Piedmont, California June 4th
Kerrie McIntyre - Alloa, Scotland June 4th car
Natasha Bauer- Auckland, New Zealand June 4th UA6036 @ 08:18am
Sam Clegg- Nantwich, England June 4th car
Alice Jones- England June 4th car
Ginny Krone - Cincinnati, Ohio June 4th car
Abbie Cook- Owosso, Michigan June 4th
Maggie Martin- Grand Rapids, - June 4th car
Eliza Poor - Winnetka, Illinios - June 4th car
Courtney Ractliffe- Geelong, Australia June 4th @ 8.15am

Rebecca Westendorf- Australia June 7th
Naomi Kuipers- Corunna, Michigan June 7th car
Gretchen Grimm - East Lansing, Michigan June 9th car
Heather Larsen- Traverse City, Michigan june 9th car
Farrah Julin- Grosse Ille, Michigan June 9th Car
Maggie Deadrick- Cincinnati, Ohio June 9th Car
Maria Frick- Williamsburg, Michigan June 9th car
Lizzie Brevard- Mississippi (Not 2b) June 9th car
Katie Kraft - Ann Arbor, Michigan June 9th car
Anna Robbins - Winnetka, Illinios June 9th car

Joanna Domachowska - Poland June 10th AF9317 @ 9pm
Joe Macaluso - Elk Rapids, Michigan June 10th car

No arrival date or time details known at this stage.

Aleah Stewart-Souris - Boston, MA not sure at this stage

Carlene Thompson - Jamaica not sure at this stage
Elizabeth Malkin- Wyoming, Ohio not sure at this stage
Hallie Kohler - Traverse City, Michigan not sure at this stage
Jane Windler- Columbus, Ohio not sure at this stage
Kathleen Roche - Cincinnati, Ohio not sure at this stage
Liz Smith - Traverse City, MI not sure at this stage
Lydia Hiller- Ann Arbor, Michigan not sure at this stage


Whitney Kulas - Bloomfield Village, Michigan not sure at this stage

Second session - arriving July 14th
Hannah Mooney- Michigan from being an LC
Caroline Robb- Ann Arbor, Michigan car
Maggie Valle - Chelsea, Michigan car
Martha West- London, England
Sarah Sessions - Hillsdale, Michigan car

Staff form check list

YMCA Camp Arbutus Hayo-Went-Ha
EMPLOYEE PERSONNEL FILE CHECKLIST

Please forward the following to me before you arrive at camp - or before May 17th:
Go to http://www.hayowentha.organd under the “summer camp” drop down menu is a folder titled job postings and forms for 2010 summer staff. This is where you will find all the required staff forms.

( ) Signed staff contract. (coming to you in the mail)

( ) Read the Staff Code of Conduct - found on the web site and also coming with your contract – print it, read it and keep a copy for your files. This document is part of the contract.

( ) Signed Health form – there are two parts to this requirement. The first is an information page and the second page is a written verification form stating that a licensed medical personnel has signed your form stating you have had a health examination with in the past 24 months. You may copy and attach a prior physical if it was preformed in the last 24 months. (Both forms can be found on the web site.) International staff need only the form provided by either CA or CCUSA. All ICCP applicants must use the two part form as described above.

( ) Payroll withholding form W-4 (Not applicable for international staff)
• Federal
• State

( ) Employee Eligibility Verification Form I-9 (For all first year staff only) – For all international staff please include a copy of your valid work visa page of your passport. American staff need to send in a copy of your Passport OR Drivers License AND Social Security Card OR Drivers License AND Birth Certificate.

( ) Direct deposit authorization form - Complete if you would like to have your pay check deposited into an already existing USA bank account. International staff can complete this form once we have opened a US bank account and I will help you do that once here.

( ) Driving forms - For staff who are 20 years and older who hold a valid drivers license. Some international staff may be able to drive on occasion and should come with an international driver’s license if you would like to be considered.

( ) Request for Central Registry Clearance – for all USA staff 21 years or older - please make a photocopy of you driver’s license and attach it to the form. This is a once in a lifetime form - so if you completed this form last year do not do it again this year.

( ) Travel details and t-shirt size - You can email this information to me if you have not already added it to the google doc.

Contracts are in the mail......

Dear staff,

Time is just zipping by and it will not be long before we are all excitedly standing on the shores of Arbutus Lake getting ready for the summer fun!

Your staff contract is in the mail! Once you have received it please look over it and sign the single page on camp letterhead and return it to me. The contract stapled together is your copy to keep. Camp mailing address is 1380 East Arbutus Lake Road, Traverse City, MI 49686. Please note on the back of the enclosed letter in with your contract is a check list of required forms. These forms can be found on the camp web site http://www.hayowentha.orgunder the drop down menu “summer camp” in the job postings and forms for 2010 summer staff folder. If you have any questions or corrections that need to be made please do so on both copies and send an email of explanation if need be.

For International Staff – Lifeguard training starts Friday, June 4th at dinner for orientation and will continue at the pool on Saturday and Sunday. On Monday we will start the CPR certification. Your pay begins the 4th June or the day you start. (This is a busy time of the year so if you arrive at camp prior to the 4th and would like to start work we will definitely have a job for you!) Staff working the spring season will receive via email a contract for the contracted time prior to June 4th.

For American staff - HWH Camps provides, at no change, the complete Red Cross Lifeguard certification course and therefore will not be days you will be paid. This course starts Friday, June 4th at dinner for orientation and will continue at the pool on Saturday and Sunday. On Monday we will start the CPR certification and that day will be a paid day. If you do not need to participate in the lifeguarding course and do not plan to arrive until June 9th CPR will be offered again during the ten days of staff training.

Also this year we are in need of staff with Wilderness First Responder certification to go on some of our bigger trips. (Explorers and Isle Royale particularly) If you already have this certification you will receive an additional $200 and you should update your contract and include a copy of this certification for your file. I am still researching for course offerings in Michigan in May. Let me know if you are interested in participating in a course if one is found.

Please mark your calendars – Our annual work weekend is May 15th and 16th and we would love your help. It is a fun weekend were we have 30 – 50 staff and volunteers assist maintenance staff to clean up, complete projects and open up camp after the winter months. It will be a great weekend to get back at camp and meet some of the new early staff arrivals. Let me know if we are expecting you! The more the merrier!

For all staff - I have had a few developments with staff openings. Recently the Sailing Director and the Web site/social media person cancelled. Due to lower than expected camper enrollment numbers and extremely tight budget restrictions at this time of the year I am unable to hire any replacements at this time. I am also a little over staffed in the counselor area – again due to lower than expected numbers, so I want to see if anyone has either skills required for these positions and an interest to fill either position at least for one session. Please let me know if you have any questions or need any more information.

As I mentioned camper enrollment is a little lower than projected and also slightly down compared to this time last year. So be sure you continue to recruit all camper age friends, neighbors and family members. Have them refer to the web site www.hayowentha.org for more information and program descriptions.

Please let me know if you have any questions and I will be seeing you really soon.

2010 welcome packet

2010 Staff Welcome Packet
YMCA Camp Arbutus Hayo-Went-Ha

Welcome to the 2010 summer season..........

Important Dates:

Lifeguard training course: Friday June 4th at 5pm and concludes June 6th.
Staff Training dates: Wednesday June 9th at 5:00 PM through Friday June 18th
Session dates: First session: Saturday, June 19th – Friday, July 16th
Second session: Sunday, July 18th – Aug. 14th at 4:00 pm

Your address while at camp:
1380 E. Arbutus Lake Road
Traverse City, MI 49686
Office Phone: 231 946-8589
Director: Amanda Macaluso
Email: amacaluso@hayowentha.org
Cell phone: 231 883-5076

Mission Statement
The mission of YMCA Camp Arbutus Hayo-Went-Ha is to create a community that affords each individual camper and staff member the opportunity to develop her leadership and communication skills, while growing mentally, physically and spiritually through teamwork, self challenge and positive motivation.

Preliminary Policies and Expectations
Because of our high standards and responsibility to both campers and their parents, we have specific policies regarding the maintenance of our excellent reputation for a fine camp program and superior role models. Staff members will be expected to exercise mature behavior, discretion, appropriate personal relationship behavior, and sensitivity that are consistent with our work as leaders and models for young people. Wording on clothing worn at camp must be appropriate to all ages, consistent with the values and principles of our programs and be non-offensive. Illegal drugs, tobacco, alcohol, and profanity are strictly prohibited. Good health habits, neatness, appropriate dress and good grooming are as important at camp as any other place of employment. There will be no prejudice towards race, religion or sexual orientation. Staff will not give any appearance of any inappropriate relationship with fellow staff members at either camp. Minimal jewelry should be worn while on duty and ear piercing is limited to three per ear lobe. Campers or their families will see no other body piercing. All employees are expected to make a reasonable attempt at hiding lip, tongue, nose or eyebrow rings/studs while on duty. Please make arrangements to do so BEFORE arriving at camp on June 4th. Camp employees are also expected to make a reasonable attempt at hiding any tattoos. Frequent bathing, cleanliness and hygiene are required. Staff must be able to speak English and understand spoken English. You can find the “Code of Conduct” on the camp web site. We will be addressing the code and staff/camper communications in more detail in staff training.

Getting Oriented
The 2010 summer season staff training starts Wednesday, June 9th at 5pm. (earlier if you require a lifeguard certification) Please plan to arrive at the T. Grace Macdonald Lodge earlier that day or the day before so you are all moved into your cabin and ready for staff training. Pre-camp training is very important, and everyone needs to be here for it. After an initial welcome and greeting Wednesday night we will get started! Camp ends on Saturday, August 14th at approximately 4pm, and you will be free to leave after we finish and you have checked out. Please note the finish date and time and make arrangements to leave after then - not any earlier.

Staff Organization
Administrative Staff: Along with myself, camp has an administration team that overseas all aspects of the camp program. The administration staff positions this year include Camp Director, all Division Leaders, the Program Director, and LC Director.

Support Staff: The support staff work in areas that create the support to run camp. Support areas are food service, health service, facility maintenance, waterfront, ropes course, equestrian staff, arts and crafts, sailing director, nature specialist, office, staff childcare, and transportation.

Lifeguard training course (kitchen and maintenance staff do not need to complete the lifeguard certification)
HWH Camps provides, at no change, the complete Red Cross Lifeguard certification course starting Friday June 4th at 5pm and concludes June 6th. You will need to call or email me if you are planning to attend this course. You are welcome to stay at camp and we will transport you to the pool for these trainings. YMCA Hayo-Went-Ha Camp counselors (some staff in support program positions are also encouraged to complete the lifeguard certifications) are expected to perform lifeguard duties both at camp and on our wilderness adventure trips. Documentation must be in your staff file proving certification prior to June 1st 2010. (Support staff - kitchen, maintenance, and some other positions - do not need this certification) Counseling staff members not passing American Red Cross Lifesaving or lacking possession of an equivalency will be assessed a $50 penalty or its equivalent as outlined by the Camp Director.

There are two swimming skills that our lifeguards must pass on the first day of the lifeguard course. If needed, we encourage you to swim prior to coming to camp to increase endurance. These two skills are:
1. Swim 500 yards (457 meters) continuously as follows:
200 yards (183 meters) freestyle
200 yards (183 meters) breaststroke
100 yards (91 meters) either freestyle or breaststroke.
2. Swim 25 yards (23 meters) using your fastest stroke, then dive down to a depth of 8 feet (2.4 meters) and retrieve a 10 pound (4.5kg) weight from the bottom of the pool bring it to the surface, then return 25 yards (23 meters) to the starting point while carrying the weight with both hands.

World Wide Web
• Camp Website - We will have frequent updates on the camp web site during the summer so share the camp web address with your friends and family. www.hayowentha.org
• Facebook – Now you are on staff you can join the facebook group and meet other staff – the facebook group name is AHWH staff 2010. Be sure to also become a fan of the official YMCA Hayo-Went-Ha facebook group.

In this technological age, the concern for camper safety must extend outside of the security of camp itself. Internet websites such as: myspace.com, facebook.com, friendster.com, livejournal.com or even google.com (or any similar such space currently existing or that will be developed in the year(s) to come) offer campers and staff the ability to create personal web pages and blogs but also expose our campers’ personal information to the world.

While at camp, staff is asked to keep their personal lives and time off activities away from the camper’s eyes and ears. When you leave camp at the end of the summer, we ask that you keep camper contact to a minimum and there will be more discussion about acceptable contact methods during staff training. Communicating with campers on websites like myspace.com (see list above) is particularly disturbing as our campers may become party to inappropriate communications which can cause them and their family embarrassment and potential harm. Therefore, we must insist that you post or comment only appropriate comments and if you are friends with campers your pages, blogs and pictures must be appropriate. We also ask that you consider what you are writing in general when it comes to your experiences at camp. Please remember that anything you write on sites like myspace.com (see list above) can be read by our parents and campers. If your writing pertains to camp then what you say reflects upon us and impacts on our reputation. We must also address posting pictures from employment at HWH on websites like webshots.com, flickr.com or any from the list above. If you have posted any pictures from camp that contains campers, they must be REMOVED IMMEDIATELY. You do not have permission to use photos of any campers. This can only be given through a signed release by the parent that camp obtains each summer for use on our official website. The only pictures of campers allowed to be posted publicly are those on our official website. Additionally, our official website pictures contain no personal information such as names, etc.

A staff code of conduct can be found on the web site and will be reviewed to a great length during staff training. The staff code of conduct can be used as a guideline with camper communication.

All staff job descriptions can also be found on the web site.

Health form
The American Camping Association and the State of Michigan now require that all staff have: “written verification from licensed medical personnel that the individual has had a health examination with in the past 24 months” which means that you must have a health history and exam filled and signed by a “licensed medical personnel.” Both the health form and the form to be completed by your Doctor can be found on the web site. All international staff will need to bring a copy of their Health form as outlined with Camp America. If your health form is valid from last year you will need to simply update it with the Health Officer when you arrive at staff training. If you arrive at camp with out having had an exam performed, you will be asked to do so during your free time before the campers arrive. ICCP applicants should print off a health form from the camp web site and have it completed! Hayo-Went-Ha Camps are requiring all staff to arrive with proof of your Hepatitis B inoculations and MMR inoculation. Please include this information with your Health form. Please note: proof of a TB test is NOT required this year. Be sure to also bring prescriptions and outside medical needs and a copy of your Hospital and medical insurance.

Camp will provide each staff member with routine medical treatment in the Health Center, Workmen’s Compensation Insurance and public Liability Insurance.

Central Registry Clearance Request
All USA staff who are 21 years or older must complete a Central Registry Clearance Request. This is a one time form – so if you did it last year you do not need to do it again. This form can be found on the web site. Staff who are required to complete this form should do so and take it to their closest DHS office for processing. ALL Michigan staff should do this themselves before arriving at camp. If you are having trouble locating an office in your state (if you are not from Michigan) please return the completed form to me at camp and I will process it from here. All US staff over 21 must have this form on file regardless of your position, or length of employment.

Standard vehicle driver requirements
In order to drive a camp vehicle you must be an authorized employee of the YMCA. You must be 21 years old to transport children (unless emergency help is needed) and must be 20 years old to drive for errands or transport staff. You must have a valid driver’s license (US, International, or home country equiv.) and must be approved by Camp Administration based on camp transportation needs. A transportation form and a driving test will be given to you upon arrival if you are eligible to drive this summer. International staff must obtain a driving history/background check in their home country to qualify - this is a proof of a clean driving history. (In Australia it is obtained through the RTA.)

T-shirt size and travel arrangements
We will be happy to pick you up at the Traverse City airport or Traverse City Greyhound station – both just 15 – 20 minutes from camp. I will need your flight or bus details as soon as you have them confirmed. Please update your information on teh google document you have been invited to. If you have not been invited at this time please email me so I can invite you or simply email me your arrival date, arrival details (plane, car etc, shirt size and if you are planning to participate in the lifeguard course!)

The camp community provides a unique opportunity for teamwork, leadership, and service to our participants. We trust you will join us in our endeavor to make this a successful season for our campers, and for you.

If you have any questions at all or your summer plans change in any way please email me as soon as possible. amacaluso@hayowentha.org

SEE YOU SOON!

2010 staff list

Administration/support/specialty staff
Director - Amanda Macaluso - Elk Rapids, Michigan
Assist. Director/DL - Kerrie McIntyre - Clacks, Scotland
Division Leader – Emily Shanblatt- Okemos, Michigan
Division Leader – Katie Grimm- East Lansing, Michigan
Division Leader – Courtney Baxter- Cincinnati, Ohio
Program Director, 1st session- Elizabeth Malkin- Wyoming, OH (Alaska trip session 2)
Program Director, 2nd session- Caroline Stephens- Louisville, Kentucky
LC Director– Caroline Stephens- Louisville, Kentucky
Assistant LC Director - TBD
Trip Shack 1st session - Elizabeth Smith - Traverse City, Michigan (Alaska trip session 2)
Trip Shack 2nd session - Ginny Krone - Cincinnati, Ohio (Alaska trip session 1)
Health Officer – Andrea Marino- Bloomsburg, Pennsylvania
Nurse- Leslie Cercek- Traverse City, Michigan
Waterfront Director – Megan Watkiss - Herts, England
Arts & Crafts Director – Rebecca Westendorf- Australia
Sailing Director - Rhoda Brownlie -
Ropes Course Director – Natasha Bauer- Auckland, New Zealand
Nature Specialist - N/A
Secretary- Lauren Richards- Australia
Social Media Coordinator - Rebecca Gray - England
Nanny – Nicole Govan- Essendon, Australia
Bus Driver - Joe Macaluso - Elk Rapids, Michigan
Bus Driver - Dave McDonnell - Elk Rapids, Michigan

Kitchen Staff
Head Cook - Frank Rushlow - Traverse City, Michigan
Iuliia Hacatyrova- Mykolaiv, Ukraine
Kaleryna Plyutenko- Ukraine
Silko Mariya - Ukraine
Joanna Domachowska - Poland

Riding Staff
Jay Imberg- England
Victoria Carver- England
Victoria Stafford - England
Naomi Kuipers- Corunna, Michigan

Maintenance Staff
Director - Peg Waterman, Kalkaska, Michigan
Katharina Abraham- Ebriechsdorf, Austria
Carlene Thompson - Jamaica
Ashley Hall - Jamaica

Cabin Counselors – American
Abbie Cook- Owosso, Michigan
Aleah Stewart-Souris - Boston, Massachusetts
Amelia Rode - Berryville, Virginia (Alaska trip session 1)
Anna Frick - Traverse City, Michigan
Anna Robbins - Winnetka, Illinios
Chelsea Blaine - Columbus, Ohio
Clare Algozin - Owosso, Michigan
Eliza Poor - winnetka, Illinios
Elizabeth Cleary - East Lansing, Michigan
Farrah Julin- Grosse Ille, Michigan
Gretchen Grimm - East Lansing, Michigan
Haley Ireland- Piedmont, California
Hallie Kohler - Traverse City, Michigan
Heather Larsen- Traverse City, Michigan
Jane Windler- Columbus, Ohio
Kathleen Roche - Cincinnati, Ohio
Katie Kraft - Ann Arbor, Michigan
Lizzie Brevard- Mississippi (Not 2b)
Lydia Hiller- Ann Arbor, Michigan
Maggie Deadrick- Cincinnati, Ohio
Maggie Martin- Grand Rapids, Michigan
Maria Frick- Williamsburg, Michigan
Sarah Marino- Orwigsburg, Pennsylvania
Whitney Kulas - Bloomfield Village, Michigan


Cabin Counselors - International
Alice Jones- England
Amy Mckechnie- Australia
Anja Ivanovic- Australia
Anna Jarvis - Essex, England
Bec Pearce- Australia
Becca Rawlinson- England
Cassie McLean- Australia
Christie Logan- Australia
Courtney Ractliffe- Geelong, Australia
Eliza Buckley- Geelong, Australia
Emma Ward- England
Laura Wenckowski- Australia
Sally Lugg- Australia
Sam Clegg- Nantwich, England
Sarah Gnieslaw- Australia
Toni Leader - Leeds, England

Second Session Only
Caroline Robb- Ann Arbor, Michigan
Catherine Baxter- Cincinnati, Ohio
Emily Carpenter- Ann Arbor, Michigan
Hannah Groves- Ann Arbor, Michigan
Maggie Valle - Chelsea, Michigan
Martha West- London, England
Sarah Sessions - Hillsdale, Michigan

LCs working second session
Hannah Mooney- Michigan

Alumni guests / Volunteers
Caitlin Owens - Indiana (2b)
Stacy Wimbledon - England (2b)
Callie Wright - Manistique, Michigan (1/2 2b)

Staff packing list

Essential items
Physical examination signed in the last 12 months by a medical practitioner
Proof of hepatitis B inoculation
Prescriptions and outside medical needs
Copy of your Hospital and medical insurance
Smart outfit for banquet and days off
Rain gear (coat and pants)
White shorts and shirt for Chapel on Sunday
Toiletries (Towels and washcloths)
Plenty of socks and underwear
Shorts and t-shirts
Bathing suit(s) Nylon is best
Wool or wool blend sweater or fleece
Water shoes, tevas or Flip Flops
Sunscreen and sunglasses
Mosquito spray (bring what you are use to)
Comfortable sneakers
* Sun hat or bandana
* Flashlight
* Water bottle
A staff shirt will be issued to you for opening and closing days. Please be sure to pack tan, khaki or light brown shorts or pants – this is part of the complete staff uniform. (You will have time to purchase these in Traverse City on your time off before the first opening day!)

Trip items – every staff member will participate in a trip of some sort
Compression sleeping Bag and sleeping mat
Hiking boots (broken in and with ankle support)
Backpack with rain cover
Wool/wool blend socks
Polypropylene/thermal underwear
* Mess kit with silverware and cup
Pack towel
* Wool hat


Horse Back Riders
All riding staff and counseling staff interested in the Equestrian or Wrangler cabins
Boots with a heel
Jeans or breeches
Riding helmet
(Riding helmets are provided for all riding staff)

American staff - Pillow, sheets and blankets for cabin beds
(Provided for all international staff.)
- Copy of your social security card for payroll

Optional Items
A good book or journal
Musical Instrument
Camera
Photographs of family and friends
A small flag of your home country to hang up in your cabin
Interesting souvenirs or articles from your home country or area of the USA to show campers and staff
Laptop (we have wireless capability in the main lodge and Trailside Lodge you can use)
Cell phone – to use on down time and away from campers only

Clothing Emphisis
All employees must wear clothing appropriate to their work assignment. Employees must be aware that their appearance directly affects the organization’s public image. Clothing with alcoholic /smoking/ distasteful messages are not allowed. Personal hygiene habits conducive to a person’s neat appearance are very important, as all employees are responsible for creating an acceptable and appropriate public image.

There are no laundry facilities on camp property. Clothing for both warm and cold weather conditions is necessary since weather can, and often does, change quickly. Low temperatures can reach 10° C or 50° F with highs up to 32° C or 90° F.